Bank Reconciliation

Verify that your locally-stored books align with your bank statement -- entirely offline, entirely on your machine.

Beginning a New Reconciliation

1. Navigate to the Chart of Accounts
2. Locate your bank account and press the Reconcile button beside it
3. Provide the following from your paper or PDF bank statement:
   • Statement Date: The closing date printed on the statement
   • Statement Ending Balance: The final balance the bank reports
4. Press Start Reconciliation to proceed

Clearing Transactions

Kantivo presents your uncleared entries split into two columns:

• Deposits / Credits: Inflows recorded in your books
• Checks / Debits: Outflows recorded in your books

Work through your bank statement line by line:

1. Identify the corresponding entry inside Kantivo
2. Click on it to flag it as Cleared
3. Watch the running "Difference" figure recalculate instantly as you check items off

Resolving Differences

Entries on the Statement but Not in Kantivo

When your bank lists a transaction that does not appear in your records:

1. Press Add Transaction from within the reconciliation screen
2. Key in the missing entry's details
3. Kantivo marks the new entry as cleared right away

Amounts That Do Not Agree

If a transaction exists in both places but the dollar figures differ:

1. Look for data-entry mistakes such as transposed digits
2. Correct the entry directly if the error is in your books
3. Alternatively, post an adjusting journal entry to account for the variance

Duplicate Entries

Spotted the same transaction recorded twice? Void or remove the redundant entry before continuing.

Finalizing the Reconciliation

Once the Difference reads exactly $0.00:

1. Press Finish Reconciliation
2. Every cleared item is locked to prevent accidental edits
3. A permanent reconciliation record is written to your local database