Financial Reports

Produce polished financial statements and analytical summaries directly from your accounting data.

Getting to your reports

Click All Reports in the main navigation for the complete list. Several statements also have their own navigation entries that open the report directly — Cash Flow among them — with Budget Manager next to them.

Can't see the one you want? More ▾ holds the rest, and the ⚙️ button in that menu lets you pin the reports you run often. Every report is built from the ledger at the moment you run it, so anything posted seconds ago is already included — there's no rebuild or refresh step.

Print, PDF & Export

Once a statement has been generated, the toolbar that prints and exports it lives at the foot of the statement -- after the closing section and the final total, rather than in a header at the top. Run a report across four or five years of history and that toolbar can be several screens beneath where you are looking.

Reaching the toolbar

Hover the pointer over the statement itself and spin the scroll wheel downward; on a laptop, a two-finger downward swipe does the same. Statements scroll within their own inset panel instead of moving the whole window, which means the relevant scrollbar hugs the inner edge of that panel's rounded frame -- about a centimetre short of the window border. On many screen sizes the window has no scrollbar of its own to grab.

To save you the hunt, Kantivo Accounting Desk floats a prompt over the base of the panel while content remains unread: "More report below -- Print & PDF are at the end." One click carries you to the toolbar.

The five export options

• Print Report - renders the statement in the conventional accountant's layout in a fresh window and hands it to your printer; the same dialog offers "Save as PDF" if you would rather keep a copy than print one.
• Export PDF - commits that conventional layout directly to a PDF document for filing or emailing.
• Export CSV - delivers the underlying figures as a spreadsheet for Excel, Numbers, or Google Sheets.
• AI Summary - Kantivo Core AI writes a readable commentary explaining what the period's figures indicate.
• Board-Ready PDF - a presentation-grade rendering intended for lenders, investors, and board packets.

Income Statement (Profit & Loss)

Reveals how profitable your business has been across a chosen timeframe. Every figure is pulled directly from your locally-stored ledger.

• Revenue: Totals from all income-type accounts
• Cost of Goods Sold: Direct costs tied to delivering your products or services
• Gross Profit: The difference between revenue and COGS
• Operating Expenses: Overhead and other expense accounts
• Net Income: Your final profit or loss after all expenses

Find it by selecting Income Statement in the sidebar.

Balance Sheet

Captures a snapshot of your company's financial standing on a specific date.

• Assets: Everything the business owns -- cash on hand, outstanding receivables, equipment, and more
• Liabilities: Obligations such as accounts payable, outstanding loans, and accrued expenses
• Equity: The residual value once liabilities are subtracted from assets

Find it by selecting Balance Summary in the sidebar.

Period Comparisons (Comparative Statements)

Introduced in v2.0.278. Rather than a distinct report, this is a parameter on the Income Statement and Balance Sheet you already produce. Enable it and the statement is re-presented with one row per account and one column per reporting period — the arrangement familiar to anyone who has worked with a QuickBooks "Prev Year Comparison".

Enabling a comparison

1. Select Reports from the navigation bar at the top of the window.
2. Locate the Compare to selector within the Report Parameters panel and choose a comparison basis.
3. Generate 📈 Income Statement or 📊 Balance Sheet exactly as you otherwise would.

Returning the selector to None (single period) restores the standard single-column statement. Your selection persists between sessions.

Available comparison bases

• Previous year — the equivalent date range twelve months prior. A year-to-date statement is therefore measured against the matching year-to-date window, not against a complete prior year.
• Previous period — the immediately preceding interval of equal length. On the Balance Sheet this resolves to the preceding month-end.
• Multiple years — between 2 and 12 annual columns.
• Quarters — successive calendar quarters, concluding with the quarter containing your end date.
• Months — successive calendar months, on the same principle.

For the latter three a Number of Periods selector is revealed alongside. Columns are always ordered with the most recent period at the left.

Variance columns

Where exactly two periods are presented, Kantivo appends a $ Change and a % Change column, shaded green for increases and red for decreases. The Change Columns checkboxes control each independently.

A percentage calculated against a zero comparative base is displayed as an em dash. Reporting an undefined ratio as a figure would be misleading, so we decline to produce one. With three or more columns the variance columns are withheld, since "the change" no longer refers to a single unambiguous pair.

Inherited settings

• Recognition basis (cash or accrual) and any class or location segmentation are applied uniformly across all columns.
• Hide accounts with zero balance evaluates the comparison as a whole — an account is suppressed only when it is empty in every period, so historically active accounts remain visible.
• Sub-account indentation is preserved, and each parent figure incorporates its descendants, consistent with single-period presentation.

Distribution and export

The export row remains at the foot of the statement. Print Report and Export PDF render in landscape orientation so that wide column sets are not truncated. Export CSV supplies unformatted values suited to spreadsheet modelling. Memorize This Report preserves the comparison configuration, so a saved comparison is reproduced as a comparison.

Cash Flow Statement

Tracks the movement of actual cash into and out of your business over a period.

• Operating Activities: Cash generated or consumed by day-to-day business operations
• Investing Activities: Cash spent on or received from long-term asset purchases and sales
• Financing Activities: Cash flows related to borrowing, repaying debt, or equity transactions

Find it by selecting Cash Flow Analysis in the sidebar.

Trial Balance

Displays every account alongside its debit and credit totals. When your books are accurate, the sum of all debits will precisely equal the sum of all credits.

Ideal for: Confirming that your records are in balance before closing out an accounting period.

General Ledger

A comprehensive, account-by-account breakdown of every transaction in your system.

Each entry shows the date, a description of the transaction, debit and credit amounts, and a running account balance -- all queried from your local database in real time.

Accounts Receivable Aging

Breaks down outstanding customer balances by how long they have been unpaid:

• Current -- invoices aged 0 to 30 days
• 31 to 60 days past due
• 61 to 90 days past due
• More than 90 days overdue

Ideal for: Prioritizing collection efforts on the most overdue accounts.

Accounts Payable Aging

Organizes your outstanding vendor bills by the same aging buckets used for receivables.

Ideal for: Scheduling upcoming bill payments and forecasting short-term cash requirements.

Customer Activity Report

Choose a client and a period to pull together their full transaction history on a single screen. Two upgrades landed in v2.0.46:

• Invoice memos come along for the ride. Anything you wrote in an invoice's notes field is surfaced in its own Notes column, so the "why" sits next to the entry instead of being buried inside the invoice.
• Build the layout you want. A Customize columns control lets you show or hide each field -- Date, Description, Reference, Type, Amount, Accounts, and Notes -- and the same layout flows through to the print view and the CSV download.

Kantivo remembers your column setup per company, so each client report reopens with the layout you prefer.

Choosing a Date Range

Every report in Kantivo lets you define exactly which period to analyze:

• This Month -- the current calendar month through today
• Last Month -- the full prior calendar month
• This Quarter -- the current three-month fiscal quarter
• This Year -- either the calendar year or your configured fiscal year
• Custom -- pick any start and end dates that suit your needs