Recording Transactions

Learn how to post journal entries, write checks, log deposits, execute transfers, and manage recurring entries -- all powered by your local PostgreSQL database.

Transaction Hub

The Transaction Hub serves as the command center for every financial entry in Kantivo. Open it from the sidebar to get a consolidated view of activity across all of your accounts, with full multi-company management support.

From this screen you can:

• Browse the complete ledger of entries spanning every account
• Narrow results using date ranges, specific accounts, or transaction categories
• Launch any common entry type through the quick-action toolbar
• Open an existing transaction to modify it or mark it as void

Creating a Journal Entry

Journal entries form the backbone of proper double-entry bookkeeping. Kantivo enforces the fundamental rule that total debits must always match total credits before an entry can be saved.

1. Select Journal Entry from the Transaction Hub toolbar
2. Specify the date the transaction occurred
3. Write a description or memo explaining the purpose of the entry
4. Build the entry line by line:
   • Choose the affected account from your chart of accounts
   • Enter either a debit or a credit value for that line
   • Optionally attach a memo to the individual line for extra detail
5. Verify that the debit and credit columns are in balance
6. Press Save Entry to commit the record

Writing a Check

Use this form to document payments issued by check against one of your bank accounts:

1. Choose Write Check from the toolbar
2. Pick the bank account the check will be drawn from
3. Type the name of the payee
4. Fill in the check number and the date it was issued
5. Add one or more expense lines, each with an account and dollar amount
6. Press Save Check to record it

Making a Deposit

Capture incoming funds by recording a deposit into your bank account:

1. Choose Make Deposit
2. Select the bank account where the money is being deposited
3. Enter the date the deposit was made
4. Add line items that describe the origin of each deposited amount
5. Press Save Deposit

Recording Transfers

Shift funds from one account to another within your books:

1. Choose Record Transfer
2. Designate the source account under "From"
3. Designate the destination account under "To"
4. Specify the transfer amount and date
5. Press Save Transfer

Voiding a Transaction

Rather than erasing a transaction outright, voiding preserves the original record while neutralizing its financial impact -- essential for maintaining an audit trail:

1. Open Void Transaction from the Transaction Hub
2. Locate the target transaction using the search field
3. Press Show Details to inspect the underlying journal entries
4. Press Void to generate the reversing entry
5. Confirm your intention in the dialog that appears

Recurring Transactions

Automate repetitive entries by defining them once and letting Kantivo replicate them on a schedule:

1. Choose Recurring Transaction
2. Review any existing recurring entries, or press Create New to define a fresh one
3. Pick the frequency: daily, weekly, monthly, quarterly, or yearly
4. Enter the transaction details exactly as they should appear each period
5. Set a start date and, if applicable, an end date
6. Press Save to activate the schedule

Filtering & Searching

Locate specific entries quickly using the built-in filter panel:

• Date Range: Define start and end boundaries to limit results
• Account: Restrict the view to a single account
• Type: Show only entries of a particular category (journal, check, deposit, transfer)
• Search: Look up transactions by description text, reference number, or dollar amount

Press Apply to execute the filter, or Clear Filters to return to the full unfiltered view.