Audit Log

Kantivo's audit log gives you a permanent, append-only record of every edit, deletion, and configuration change your team has made. Built for the kind of accountability a CPA, an auditor, or the IRS expects.

What's Captured

Kantivo writes an audit log entry every time a meaningful change happens inside your company file. Each entry stores the actor, the change, the timestamp, and — for edits — both the previous and new values. Nothing in the log can be edited or removed after the fact, including by an administrator.

Tracked events include:

• Journal entries & transactions — create, edit, delete, void
• Chart of accounts — adds, renames, type changes, deactivations
• Invoices — issuance, status flips, payments applied, voids
• Bills — entry, edits, partial and full payments, removals
• Customers and vendors — new records, edits, deletions
• User & access events — sign-ins, role assignments, invites, removals
• Settings & preferences — fiscal year edits, feature toggles, accounting method changes
• Period close — closing entries posted, periods locked, periods reopened

Opening the Log

Open the audit log from Accountant Tools → Audit Log. Entries are sorted newest first, and the grid scrolls back through your entire history without pagination breaks.

Every row shows:

• When — exact date and time
• Who — the signed-in user responsible
• Action — created, updated, deleted, or voided
• Object — the kind of record affected (transaction, invoice, account, etc.)
• Summary — a one-line description of the change

Filters & Search

Audit logs grow fast. The filter bar lets you slice the view without leaving the page:

• Date range — preset windows (today, this week, last quarter) or any custom range
• By user — narrow the log to a single team member's activity
• By action — separate creates from edits, deletes, and voids
• By object type — focus on transactions, invoices, accounts, or any record class
• Free-text search — match against descriptions and entity references

Reading an Entry

Click any row to expand the full detail panel. For updates, you'll see the before-and-after values laid out side by side, so it's immediately obvious which fields changed and how.

The detail panel also includes:

• Previous values — what the field held before the change
• New values — what it holds now
• Changed fields — the specific columns that were edited
• IP address — the network address the action came from
• Session ID — ties the action to a specific login

Compliance & Controls

The audit log is the foundation Kantivo uses to support internal-control and compliance requirements. A few of the most common use cases:

GAAP-Ready Documentation

GAAP requires you to keep adequate records of every transaction. Because the log captures changes automatically and immutably, your documentation requirement is satisfied without any manual filing.

Segregation of Duties

When more than one person can touch the books, the log answers the "who did it?" question conclusively. Managers and external auditors can verify that no single user is making unreviewed changes.

Spotting Anomalies

Patterns that warrant a second look — bulk deletions, after-hours edits, changes inside a closed period — surface quickly when you filter the log. Reviewing it on a regular cadence is cheap insurance against quiet errors and bad behavior.

Surviving an External Audit

When an auditor or tax examiner asks for evidence of data integrity for a given period, export the relevant slice of the audit log to PDF or CSV and you're done.

Retention & Export

Kantivo keeps audit log entries forever. No user role — administrator included — can edit or remove an entry. That immutable design is what makes the log defensible if you ever need to rely on it during a tax exam, a buyer's due-diligence review, or a court matter.