Verify every dollar between your ledger and your bank statement. Surface discrepancies fast, confirm your cash position, and close the books with confidence.
Try It FreeIn this real recording, a bank statement PDF is dropped onto the reconciliation screen. Kantivo Core AI reads it, completes the statement date and ending balance on its own, and the matching ledger entries arrive pre-selected when the session begins.
Part 5 of the “Can your accounting software do THIS?” series — Next: multi-company consolidation, done right →
The bank statement is the single source of truth for cash. Reconciling ensures your accounting records agree with it. This process uncovers omitted transactions, exposes keying mistakes, and serves as a frontline defense against unauthorized charges. Make it a monthly habit and your financials stay trustworthy.
The quickest reconciliation is one where nothing needs typing. Kantivo ships with automatic bank feeds running on two separate networks: the primary spans 5,000+ US financial institutions, and a Stripe Financial Connections backup independently covers more than 97% of US bank accounts. One Sync click pulls your bank activity in, matched and ready to tick off. File-based import (CSV, Excel, QBO, QFX, OFX, PDF) remains available for any institution the feeds don't reach.
Skip the manual tick-through entirely. Drag the PDF statement your bank gave you straight into the reconciliation window and Kantivo Core AI (powered by Claude from Anthropic) reads it for you - pulling the statement date, the ending balance, and every posted transaction. Kantivo then auto-selects the matching entries in your register and drives the difference toward zero. Anything it cannot confidently match is flagged so you can investigate. You review and click Complete - nothing is finalized without you.
Want maximum accuracy on a messy statement? Bring your own Anthropic API key and choose Claude Opus under Settings → AI Assistant. Otherwise it simply runs on your included Kantivo Core AI credits.
Open a reconciliation and Kantivo greets you with the date and closing balance of your previous session, then prompts for the new statement ending balance - continuity you can verify at a glance. Interest the bank credited and fees it charged can be typed straight into the start screen, each with its own account selector defaulting to $0.00. Kantivo posts those entries as proper journal transactions and marks them cleared before you ever see the match list, and it remembers your account choices for the following month. Former QuickBooks users will feel right at home - minus the busywork.
Provide the closing balance and date from your bank statement
Tick each item in Kantivo that appears on the statement
Once the remaining difference reaches zero, finalize the reconciliation
Kantivo presents every uncleared transaction for the selected bank account. Work through your statement line by line, marking off each item that matches. A live difference counter recalculates with every selection. When the counter reaches zero, confirm the reconciliation and you are finished.
Service charges, auto-debits, or deposits that were never entered. The reconciliation process brings them to light.
A mistyped amount or transposed digits will prevent the totals from agreeing - forcing the correction before you move on.
A transaction recorded twice creates an unmistakable imbalance that the reconciliation makes easy to spot.
Outstanding checks not yet cleared and deposits still in transit are tracked separately so you understand the gap.
The moment a reconciliation is complete, print a clean, QuickBooks-style reconciliation report - the statement summary and cleared balance alongside an itemized list of cleared checks, payments, and deposits. It is the audit trail your accountant expects, ready to hand over or file.
Kantivo archives every completed reconciliation - date, ending balance, and the specific transactions that were cleared. Reprint the report for any prior period straight from history, so reviewing an audit or a year-end question takes seconds, not searches through filing cabinets.
Spot an error mid-reconciliation? Double-click the transaction to open it in its account register for editing. Correct the amount, date, or classification, then continue reconciling right where you left off. No manual navigation required - the workflow stays uninterrupted.
Run a separate reconciliation for every account that receives a statement - checking, savings, credit cards, merchant services, and more. Each account retains its own independent reconciliation history.
Bank reconciliation is included with every Kantivo plan. Start your free 30-day trial.