Stay on top of every obligation and its deadline. Log vendor invoices, categorize spending, and maintain full oversight of your outgoing cash flow.
Try It FreeRevenue tells half the story. The other half is what leaves your accounts. Kantivo gives you a clear picture of both directions, ensuring you always have an accurate read on your financial position.
Bills represent obligations - amounts owed to vendors that have not yet been settled. They appear as liabilities and increase your accounts payable balance.
Expenses capture completed payments - funds that have already been disbursed. Record these for point-of-sale purchases, credit card transactions, and cash outlays.
View pending obligations organized by timeframe. Kantivo surfaces bills coming due this week, the following week, and further out, giving you the foresight to manage liquidity. Payment deadlines stop being surprises.
Consolidate every vendor's contact information, preferred payment terms, and transaction history in a single profile. When you log a new bill, selecting the vendor automatically applies their established terms.
Scan a paper receipt or vendor invoice and Kantivo extracts the key details automatically. From the review screen, assign the document to a vendor, then convert it into a bill or expense entry with a single click. The original file stays attached so you can pull it up whenever you need proof of purchase.
Kantivo also lifts the supplier's own invoice number off the page and presents it in an editable Invoice / Receipt # box on the review screen. Keep it or tweak it, and Kantivo writes it onto the bill as the bill number — so your payables match what the vendor actually sent, not a generic stand-in. Scanned cash receipts hold the number as the entry's reference for quick searching later.
When you record a bill payment and choose "Check" as the method, Kantivo opens the Write Check module pre-filled with the vendor's name, payment amount, and date. Save the check and the bill payment is recorded simultaneously — just like QuickBooks, but with printed-check support built in.
Load your pre-printed check paper into the printer and Kantivo prints only the variable fields — date, payee, amount, amount in words, memo, and your uploaded signature — at precisely the right positions. No envelopes, no hand-signing.
Each time you record a bill, Kantivo posts the proper entries for you:
When the bill is settled:
When you owe a vendor for more than one bill, Kantivo lets you clear them all with one combined payment that lands as a single transaction in your bank or credit card register. Choose the vendor, open Record Payment, select the bills you want to cover, and enter the grand total -- Kantivo records one outgoing payment and allocates it across each bill automatically.
It mirrors how your money actually moves. A single card payment of $480 covering three supplier bills shows up as one $480 charge on your statement, and now your books carry one $480 entry to match. At reconciliation time that imported charge maps straight to one payment instead of three scattered lines you'd otherwise have to track down.
Begin your free 30-day trial. Bill and expense management is included with every plan.