Manage your product catalog, keep stock quantities accurate, and let cost of goods sold calculations happen behind the scenes. Always know what is on hand, what it is worth, and when to replenish.
Try It FreeQuantities and value by location, a one-click view of everything below its reorder point, and receiving or adjusting stock from the same screen, with the books updated alongside.
Presented by one of the AI assistants built into the app. A real screen recording of the software.
Many small business stock tools operate in isolation from the general ledger. Kantivo takes a different approach by unifying inventory and accounting within a single platform. Each time a product is sold, quantities adjust and cost of goods sold entries are posted automatically. There are no manual journal entries to remember and no reconciliation surprises at month-end.
Define items with SKU, description, unit cost, and retail price. Categorize products and maintain a record of every item you sell.
Live quantity-on-hand figures that refresh when invoices go out or goods arrive. Accurate counts at all times.
Establish minimum quantity thresholds. Receive notifications the moment stock dips below your defined level, so top sellers stay available.
COGS computed automatically from real cost layers — FIFO by default, with LIFO or weighted average available. Reliable gross margin figures accompany every sale.
Enter products into your catalog with their cost and selling price. Whenever an invoice includes inventory items, Kantivo takes care of the rest:
Retailers who ring sales through Square or take orders through Stripe Checkout and Payment Links no longer have to re-key those sales to keep stock honest. Switch on "Should Square (or Stripe) sales update your inventory?" on the connection and every item sold comes off the shelf, with its cost posted to Cost of Goods Sold just as an invoice would. Returns go back into stock.
Picture a boutique moving off QuickBooks Desktop: a scarf sells on the Square terminal at 2pm, and by the next sync Kantivo has recorded the sale, the sales tax, one fewer scarf, and the scarf's FIFO cost — nothing typed twice. Items are matched to your catalogue by SKU, barcode or name; anything it cannot place is listed for you to pair once, never silently dropped. How it works.
View the total dollar value of your stock at any point in time. Kantivo values stock from its cost layers — FIFO, LIFO or weighted average, chosen in inventory settings. Generate inventory reports segmented by individual product, category, or aggregate totals.
When a physical count reveals discrepancies, record an adjustment with its reason — breakage, shrinkage, stock found in the back room. Save it as a draft while you check, then post it: only then does the count change, with the loss valued at what those units actually cost and a balanced journal entry to shrinkage or your adjustment account. Every change keeps its audit trail.
Some products need more than a count. If you sell generators, e-bikes, power tools or medical equipment, you need to know which unit went to which customer. Switch on serial tracking for those products and Kantivo records every unit by its serial number, from the day it arrives to the day it leaves. Other products keep working as before.
Serials are entered when stock comes in on Receive Inventory. A barcode scanner works, one scan per line. When you invoice or ring up a sales receipt, Kantivo lists the units in stock so you can pick the one going out the door. A customer return puts that exact unit back in stock. Edit, void or delete a document and its serials reverse with it, so the record never drifts from the paperwork.
Say a customer calls in about a warranty on generator GX-40871. Search the serial under Inventory → Serial Numbers and you see when it arrived, which vendor supplied it, which invoice sold it, and to whom. Serial tracking never changes quantities or cost of goods sold, so your books stay exactly as they were. Optionally, require a serial for every unit before a tracked line can be saved. Read the guide.
Start your free 30-day trial. Inventory comes with every plan, from Basic up.