Log every business trip, convert miles to tax-deductible expenses at the current IRS standard rate, and keep a clean mileage record for when the IRS asks.
Try It FreeThe IRS standard mileage rate for 2026 means every business mile you drive has real dollar value. The problem is that most small business owners forget to log trips, lose paper records, or never convert their miles into proper expense entries. Kantivo solves all three problems by making trip logging fast, mileage-to-expense conversion automatic, and record keeping permanent.
Whether you are a consultant driving to client sites, a contractor visiting job locations, or a salesperson covering a territory, mileage tracking in Kantivo turns your driving into legitimate, documented tax deductions.
Record each trip with the details the IRS requires: date, starting point, destination, distance, and business purpose.
One click turns logged miles into an expense transaction at the current IRS standard mileage rate. No manual calculations needed.
If you use the same vehicle for business and personal driving, Kantivo helps you categorize each trip. Only business miles count toward your deduction, and keeping a clear record of the distinction is exactly what auditors look for. Mark each trip as business or personal, and Kantivo totals them separately in your reports.
At tax time, pull a clean summary of all business miles driven during the year. Filter by date range, vehicle, or trip purpose.
Track mileage across multiple vehicles. Each vehicle maintains its own trip history and running odometer total.
The IRS requires contemporaneous records for mileage deductions -- meaning trips should be logged at or near the time they occur. Kantivo makes this practical by keeping the trip entry form quick to access. A few seconds of logging today can save you hours of reconstruction at tax time and protect your deduction if audited.
Mileage tracking in Kantivo is not a standalone tool bolted onto the side of your accounting software. It connects directly to your chart of accounts, general ledger, and expense reports. When you convert a batch of trips to expenses, the journal entries appear in your transaction register alongside all your other business expenses. Your accountant sees clean, categorized vehicle expense entries with full trip detail available as backup documentation.
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