Chart of Accounts

Build and maintain a well-structured account framework for your business -- designed for professional accountants with multi-company management in mind.

Understanding Account Types

Kantivo follows widely recognized accounting classifications so your books conform to professional standards right out of the box:

Creating an Account

1. Navigate to Chart of Accounts using the sidebar menu
2. Press Add Account
3. Complete the form with the following information:
   • Account Number - A unique numeric code (optional but strongly encouraged for organized reporting)
   • Account Name - A clear, descriptive label
   • Account Type - Choose the appropriate classification from the dropdown
   • Parent Account - Leave blank for a top-level account, or pick a parent to nest this as a sub-account
   • Description - Additional context about the account's purpose (optional)
4. Press Save to add it to your chart

Sub-Accounts & Hierarchy

Kantivo lets you nest accounts beneath parent accounts so you can track granular detail while still seeing aggregated totals at a glance:

• Bank Accounts (parent)
  • Checking Account (sub)
  • Savings Account (sub)
  • Petty Cash (sub)

To Create a Sub-Account:

1. Use the Add Sub-Account action, or assign a parent account during the creation process
2. The new sub-account will be displayed with an indent beneath its parent in the chart
3. The parent account automatically reflects the combined balance of all its children

Account Register

Drill into the transaction-level detail for any individual account:

1. Press the Register button adjacent to the account you want to examine
2. Review every debit, credit, and the running balance over time
3. Narrow results by date or use the search bar to locate particular entries
4. Select any row to open the full transaction for editing or review

Sort newest-first or oldest-first

The Order selector at the top of the register controls which entry appears first:

• Oldest first keeps the classic ledger flow — earliest entry on top, latest at the bottom — and is what you'll see out of the box.
• Newest first flips the list so your latest entry leads, and the view starts already scrolled to the top. No more wondering where your data went when you first open an account that only has a few transactions.

Whatever you choose is remembered for next time and carries across all of your registers automatically, so it's a one-time setting. Either way, the running-balance figures stay correct.

Account Views

Switch between three display modes using the toggle buttons at the top of the Chart of Accounts screen:

Importing Chart of Accounts

Migrating from QuickBooks or another system? Kantivo can ingest your existing account structure:

1. Head to Data Migration > QuickBooks Import
2. From QuickBooks, export your Chart of Accounts in IIF or Excel format
3. Upload the exported file into Kantivo and map each column to the correct field
4. Preview the results, then confirm to finalize the import into your local database