Journal Entries

Precision at the Ledger Level

Invoices and bills handle day-to-day activity, but professional accounting demands more. Journal entries give you unrestricted access to post directly against any account in the chart - whether you are booking depreciation, recording accruals, or correcting a misclassification from a prior period.

Kantivo enforces balanced entries at the point of submission. If total debits and credits are not equal, the system will not accept the entry. This safeguard eliminates out-of-balance conditions before they reach your financials.

Multi-Line Entries

Include as many debit and credit lines as the transaction requires. Distribute amounts across any combination of accounts.

Auto-Balance Check

A live running total updates as you type. The entry cannot be saved until the difference is exactly zero.

Memo & Reference

Attach descriptions and reference numbers to every entry for clear documentation and straightforward audit preparation.

Reversing Entries

Flag an accrual entry as reversing and Kantivo will generate the offsetting entry at the start of the next period.

When Journal Entries Are the Right Tool

Adjusting Entries: Accruals at period-end, prepaid amortization, and deferred revenue recognition
Depreciation: Periodic depreciation on property, equipment, and other fixed assets
Corrections: Reclassify amounts between accounts or reverse posting errors
Payroll: Book gross wages, employer taxes, benefit liabilities, and net pay
Year-End: Close out temporary accounts and transfer net income to retained earnings
Complex Transactions: Multi-party settlements, intercompany transfers, and anything outside standard workflows

Built-In Capabilities

Date Selection: Post entries to the current period or any prior date for late adjustments
Account Search: Locate accounts instantly by name, number, or partial match
Running Total: Monitor cumulative debits and credits with every line you add
Copy Entries: Clone a previous journal entry to streamline recurring month-end work
Attachments: Attach invoices, statements, or other supporting documents directly to the entry
Entry Types: Classify entries as Standard, Adjusting, or Closing for organized reporting

Audit Trail

Kantivo maintains a complete and tamper-resistant history for every journal entry:

The user who originated the entry and the exact timestamp
A detailed change log capturing original and revised values for any edit
Sequential entry numbers assigned automatically for reliable cross-referencing
Posted entries are permanent - corrections require a new reversing entry