One screen records the booking and posts the commission journal. Scan the supplier's confirmation PDF and the form fills itself. Pay your independent contractors with an itemized check stub that names every guest — the part QuickBooks Desktop has never done.
Try It Free for 30 DaysQuickBooks doesn't understand commissions. Booking a $5,000 cruise where the supplier owes you $400 commission and the agent gets 80% of that means: create the booking invoice, create a second "commission" invoice, record the customer payment, then record a payment to the agent. Four separate steps for every single trip. Multiply by a busy month.
You write a check to Suzanne for $1,247.50 covering twelve different guests' trips. QuickBooks prints a blank stub. So every month you handwrite a list, photocopy it, staple it to the check. Or type up a Word document. It's the part of bookkeeping that should have been a click — but never was.
When you make the sale. Records the commission you've earned.
When the supplier check arrives. Records the cash.
Monthly. Itemized check stub prints with the check.
Your reports honestly show when income was earned, when cash arrived, and when the IC was paid — three different events with three different dates. No more shoving everything onto the booking date because the software couldn't handle separating them.
Drop a supplier confirmation PDF or photo into the booking form. AI extracts supplier, guest, dates, gross, commissionable amount, and commission. The fields fill themselves. Review and save.
Each independent contractor stores their default split (80%, 85%, 90% — whatever your tier ladder looks like). New bookings pick up the agent's current tier automatically. When a tier bump happens mid-year, you can retroactively apply it to that agent's unpaid bookings with one checkbox.
Click "Post Payout & Print Check." Confirm. Your check prints on your existing pre-printed check stock, and the voucher stub prints alongside with every booking on it — date, guest, supplier, commission, agent percent, payout. Hand it to the IC. They have a complete record.
Three travel-specific reports filter by travel month and answer the three questions you actually run every month: who sold what, where did sales come from, and who do I owe.
Bring your 6+ years of history with you. Phase 1 imports your chart of accounts, customers, and vendors. Phase 2 sets your opening balances. Phase 3 imports every transaction with the right double-entry structure. Then the synthesis utility turns historical commission JEs into proper Kantivo bookings so your travel reports show pre-cutover activity.
When you add an IC, Kantivo offers to auto-create a matching vendor record flagged 1099-NEC. Every commission check you cut through Pay Commissions automatically lands on that vendor's ledger. Year-end, your 1099 report includes every IC with no manual reconciliation.
The Travel Agencies edition wasn't built in a vacuum. It was designed in lockstep with a small agency owner who'd been running QuickBooks Desktop for 6.5 years and was finally ready to switch. Every workflow above started as a complaint about QuickBooks — and ended only when she ran her real books through Kantivo for a quarter and confirmed it worked the way she actually operates.
Kantivo's full accounting feature set — multi-currency, bank reconciliation, AI-assisted categorization, custom report builder, and everything else — sits underneath the Travel Agencies edition. You're not getting a stripped-down vertical app; you're getting a complete double-entry accounting platform with a travel-shaped front door.
Part of Kantivo. It's a feature flag that turns on a travel-specific workflow inside the main app. Pro tier and above have it on by default — no separate install, no extra subscription. Behind the scenes you get the same general ledger, same reports, same security as any Kantivo customer.
One save records four lines: Debit Commissions Receivable for the full commission, Credit Commission Income, Debit Agent Commissions Expense for the IC's share, Credit Commissions Payable. Then Receive Commission posts Debit Bank / Credit Commissions Receivable when the supplier check arrives. Then Pay Commissions posts Debit Commissions Payable / Credit Bank when you cut the IC check. Clean double-entry across three events.
Yes. If your agency also charges service fees, advance-deposit booking fees, or sells anything else outside the commission model, those go through standard Kantivo invoicing. The Travel Bookings workflow is for the commission side of your business; the rest works like any other business in Kantivo.
Record each booking's receipt to Undeposited Funds. Then on the Dashboard, click Deposit Undeposited Funds, check the bookings on the same supplier check, and click Make Deposit. One bank deposit equal to the supplier's check total, while each individual booking still tracks separately for the agent payout report.
Yes. There's a dedicated migration path: chart of accounts, customers, vendors, opening balances, transactions, and a synthesis utility that reconstructs travel-specific booking records from your imported journal entries. Historical bookings show up in the Travel Reports, the Client Center, and the Pay Commissions screen as appropriate to their state.
The migration utility lets you mark synthesized bookings as Paid in bulk — those are payments that already happened in QB and don't need to be re-issued through Kantivo. After the marking, Pay Commissions only shows what's actually owed going forward.
Not really. The General Ledger, Income Statement, Balance Sheet, and 1099 reports work the way every accounting software's reports work. The Travel-specific screens add convenience for you; the financial statements that your CPA opens are standard.
Yes. Kantivo's check printing supports the standard US business check stock layouts (top / middle / bottom), with configurable field positions. Run the Print Alignment Test page once, calibrate to your stock, and every check (including IC payouts) lines up.
Included free with Kantivo's Pro tier and above. No add-on subscription, no per-booking fee. You pay the standard Kantivo Pro price (annual) and the entire Travel Agencies edition is on.
Free 30-day trial. Full Travel Agencies edition. Bring your QB history with you.