Send polished, on-brand emails for every invoice, reminder, and receipt. Craft the message once, add your signature, and preview before each send.
Start Free TrialEvery email your business sends shapes how clients perceive you. Kantivo includes a complete email template system that lets you write the perfect message for invoices, payment reminders, receipts, and estimates — then reuses those templates every time.
No more retyping the same email over and over. Set up your templates once and Kantivo fills in the details automatically using merge variables like customer name, invoice number, amount due, and due date.
Customize the email that goes out with every invoice. Set the subject line, body copy, and tone to match your brand voice.
Polite nudges for overdue invoices. Write the reminder once and Kantivo sends it at the right moment with the right details filled in.
Automatically send a confirmation when a payment is recorded. Customers get instant proof of payment without you doing anything.
Send estimates with a message that encourages approval. Include project context and a clear call to action.
Kantivo supports dynamic placeholders that automatically inject the right details into every email. Write your template once and let the software handle personalization for every customer.
Subject: Invoice {{invoice_number}} from {{company_name}}
Hi {{customer_name}},
Please find attached invoice {{invoice_number}} for {{invoice_total}}. Payment is due by {{due_date}}.
Thank you for your business!
{{email_signature}}
Available variables include customer name, company name, invoice number, invoice total, due date, balance due, payment link, and more. Each template type comes with its own set of relevant variables.
Build a professional email signature that appears at the bottom of every outgoing email. Include your name, title, phone number, website, and company info. Set it up once in Settings and it flows into every template automatically.
Construct a complete professional signature with everything customers need to reach you.
See exactly what the customer will receive before you click send. The preview uses real customer data so there are no surprises.
Set up your templates once. Kantivo handles personalization for every customer, every time.