Employee Management

A Single Hub for Your Workforce

Consolidate every piece of employee information into one accessible location. Kantivo captures contact details, compensation rates, start dates, and departmental roles so nothing falls through the cracks. From a handful of team members to a growing staff of 50 or more, your records stay structured and up to date.

Each employee record functions as a detailed profile, making it an ideal foundation for small business HR management and smooth data exchange with payroll services.

Complete Profiles

Full names, contact details, mailing addresses, SSN (encrypted), start dates, and additional fields gathered in a single view.

Pay Rate Tracking

Monitor hourly wages or annual salaries, payment schedules, and historical rate adjustments. Maintain a clear compensation timeline.

Department Organization

Assign staff to departments and use team-based filters for targeted reporting and workforce analysis.

Emergency Contacts

Record emergency contact details for every team member so critical information is always at hand.

Employee Information Fields

Personal: Full name, email, phone number, mailing address, date of birth
Employment: Position title, department, staff ID, start date
Compensation: Wage type (hourly/salaried), rate of pay, pay cycle
Tax Info: SSN (encrypted), W-4 filing status (for payroll sync)
Emergency: Contact name, relationship to employee, direct phone number
Documents: Attach and securely store employment-related files

Payroll Connect — Works With Any Provider

Kantivo's Payroll Connect imports payroll journal entries from any provider — no lock-in, no expensive embedded payroll fees. Export from your payroll service, import into Kantivo, and your books are updated automatically with balanced journal entries.

ADP: Import payroll reports directly from ADP
Gusto: Drop in your Gusto payroll export
Paychex: Seamless CSV import from Paychex
QuickBooks Payroll: Import QuickBooks payroll data effortlessly
OnPay, Rippling, & More: Any provider that exports CSV or Excel works with Payroll Connect

Powerful Features

Search & Filter: Locate team members by name, department, or position
Active/Inactive: Move departed staff to inactive status while preserving their records
Pay History: Review a chronological log of every compensation change
Export: Download the full employee directory as a CSV file
Secure Storage: Confidential fields such as SSN are stored with encryption
Quick Actions: Open a profile, update details, or pull a report in just a few clicks

Not Full Payroll - And That's By Design

Kantivo focuses on accounting, not payroll processing. Your employee directory lives here and connects to specialized payroll services that manage tax withholdings, government filings, and regulatory compliance. This division of responsibility delivers:

Best-in-class payroll: Purpose-built providers dedicated to accuracy
Automatic tax updates: Payroll platforms adapt to evolving tax regulations
Less liability: Compliance expertise stays with the payroll specialists
Your choice: Select whichever payroll service aligns with your business