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Payment Processing

Collect payments through Stripe, PayPal, or traditional methods like checks and wire transfers. However your customers prefer to pay, Kantivo records it and balances the books.

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WATCH IT WORK — 24 SECONDS

Customer payments, applied the right way.

Select the customer and their open invoices are listed. Enter the check amount and it is matched to the oldest invoices automatically, with the deposit account and reference number recorded. Save, and the receivables total updates on the spot.

Presented by one of the AI assistants built into the app. A real screen recording of the software.

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Flexible Collection Options

Some clients pay by card, others write checks, and international customers often prefer PayPal. Kantivo adapts to all of them - connect Stripe for card processing, enable PayPal for worldwide reach, or log offline payments manually.

💳 Credit Cards (Stripe)

Let customers settle invoices with a credit card right from the email. Secure, fast, and deposited directly to your bank.

  • Visa, Mastercard, Amex, Discover
  • PCI-compliant embedded checkout
  • 2.9% + 30¢ per transaction
  • Funds arrive in roughly 2 business days

🌐 PayPal (Global)

Serve customers in over 200 countries. They pay using their PayPal wallet, linked bank account, or saved cards.

  • PayPal balance, bank, or card funding
  • Available in 200+ countries
  • 3.49% + 49¢ per transaction
  • Recognized and trusted worldwide

📝 Manual Payments

Received a check, wire, or cash payment? Enter it manually so your receivables and account balances stay current.

  • Checks and bank drafts
  • Cash and wire transfers
  • ACH and EFT payments
  • Any other method your business accepts

🔄 Mix and Match

Activate Stripe, PayPal, both, or neither - the choice is yours. Adjust gateway settings at any time from the configuration panel.

  • Run one gateway or combine them
  • Funds deposit to your own accounts
  • Zero intermediary fees from Kantivo
  • Switch providers whenever you like

Established Payment Partners

💳 Stripe

A payment platform used by millions of businesses globally. Ideal for customers in the US, EU, and Australia who prefer paying by credit card.

🌐 PayPal

One of the most widely recognized names in online payments. Particularly well-suited for international buyers and customers who already maintain a PayPal account.

One-Click Payment from Invoice Emails

With Stripe connected, each invoice email contains a "Pay Now" button linked to a unique Stripe Payment Link. Customers click, complete the card payment, and the invoice status updates to paid automatically. Three delivery methods are available:

Hands-Free Accounting Entries

When a payment arrives - whether processed through a gateway or recorded by hand - Kantivo posts the journal entries for you:

Partial Payments

When a customer can only cover part of an invoice right now, record the partial amount and Kantivo will track what remains due. Follow up with a reminder or a new invoice for the outstanding balance.

Complete Payment Ledger

Every payment is logged with its date, amount, method, and reference number. Pull up the full payment history for any customer or invoice at any time, and export the records when you need them.

Zelle-Ready Vendor Records

Keep each vendor's Zelle email or phone number right in their profile so it's always at hand when a bill comes due. Send the payment through your bank's own Zelle service — usually delivered within minutes and fee-free — then record it in Kantivo with Zelle as the payment method.

Start Collecting Payments Sooner

Begin your free 30-day trial. Payment processing is available on every plan.

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