Kantivo's Preschool edition turns the last weekend of the month into a single pass: preview every family's invoice, then create them. Sibling discounts, subsidy splits and last month's late fees are already where they should be.
Try It Free for 30 DaysThree days or five, a sibling in the toddler room, a scholarship, a late pickup last Tuesday. Copying last month's invoices and editing each one is how it gets done — and how one family in twenty gets billed wrong, every single month.
When a subsidy programme pays part of a child's tuition, most schools bill the family the full amount and apply the agency cheque wherever it lands. Nobody can then say cleanly what the parents owe and what the state owes.
Pick a month and Kantivo assembles every invoice — a line per child, the sibling discount, the subsidy coming off, any pending fees. You read it before anything exists. Run the same month again and only invoices that are genuinely missing get created.
| Tuition — Mia (Toddlers) — March 2026 · Full Day 5 | $1,000.00 |
| Tuition — Leo (Preschool) — March 2026 · Half Day 3 | $600.00 |
| Sibling discount 10% — Leo | −$60.00 |
| Late pickup — Mia, 20 min (2/10) | $15.00 |
| Total due March 1 | $1,555.00 |
Name your plans once — full day five, half day three — and assign them at enrolment. Any child can carry a custom rate for the arrangement that doesn't fit, and rate changes apply from the next run without touching invoices already sent.
Name the paying agency and the monthly amount on the child. The family sees their share, the agency gets one consolidated invoice, and subsidy revenue posts to its own account.
Log a late pickup with the minutes and the fee computes from your grace period and rate. Registration, trips and supply fees queue up the same way and appear on the next invoice with the date they happened.
Every room carries its licensed capacity and required child-to-staff ratio. The overview flags a room that's full or short-handed, and the waitlist turns into an enrolment in one click when a space opens.
January statements showing what each family actually paid across the year, with your EIN and licence number — the figures parents need for Form 2441 and dependent-care FSA reimbursement.
Invoices email with a pay-now link for card or bank payment, statements and reminders go out automatically, and tuition aging shows who's behind and by how long.
It's the financial side. Tuition, subsidies, fees, balances and tax statements sit inside real accounting software. Sign-in sheets, ratios at the door, parent messaging and lesson plans belong in your classroom app.
The highest tuition in the family is charged in full; every other child gets your percentage off. Set the percentage once and the run applies it, posting the discount separately so you can see what it costs you each month.
Plans are monthly today, with custom per-child rates for exceptions. Weekly and fortnightly cycles are on the roadmap for this edition — tell us how you bill and it moves up the queue.
Not automatically — a child enrolled during the month is billed the full month, which is how most schools charge. Give that child a custom rate for the first month if you prorate; automatic proration is planned.
Then you probably want the Church edition as well — offerings, designated funds and giving statements — either in the same company file or alongside it.
30-day free trial. Preschool edition included.