Design a registration form in Kantivo, print its QR code, and let people sign themselves up from their own phones. Every submission lands in a review queue, and one click makes it a customer: name, contact details and your custom answers all included.
Part of every Kantivo plan from Pro upwards — no add-on fee.
A clipboard at the door, a stack of paper forms, an evening of data entry. Kantivo replaces all of that with one link.
Choose from standard customer fields, relabel them in your own words, mark what's required, and set the order.
Need a class level, team, T-shirt size or waiver checkbox? Create it from the form builder. It's saved as a customer custom field.
A clean mobile form opens straight from the QR code. Registrants don't need an account, and parents can register one child after another.
A returning name is flagged before it becomes a second record. Add the new details to the existing customer instead.
Set a closing date and the form stops accepting sign-ups at the end of that day. You can close or reopen it by hand any time.
Kantivo only checks the form service while a portal is open. Checks are hourly by default, or every minute in Live event mode.
Here's how a volunteer treasurer runs fall sign-ups for a Cub Scout pack.
Open Contacts & Billing → Registration Portals, choose the Youth program preset, rename the name fields to "Scout's first name" and "Scout's last name", and add a Den dropdown with Lion through Arrow of Light. Set it to close at the end of October.
Download the QR image and drop it onto the dues flyer next to the payment instructions. The thank-you message reminds families that dues are $170 per Scout.
Click Live event. For the next three hours Kantivo checks every minute, so registrations appear while families are still in the room.
Each Scout becomes a customer with the parent as primary contact, the Den stored on the record, and allergy notes in the customer notes. The next step is sending dues invoices.
One registration per child, parent details attached, team or den captured as a dropdown.
New students register at the front desk. Automatic mode turns them into customers right away.
Run a membership drive with a closing date, then invoice dues to a ready-made member list.
A new-client intake form linked from your website or email signature, so you don't have to retype details from a phone call.
Registration Portals ship with Kantivo Pro and every plan above it. No separate form tool, no copy and paste.