A fully integrated scheduling, dispatching, and payment engine embedded right inside your accounting platform. Manage appointments, coordinate service delivery, generate invoices automatically, and collect funds - without ever switching applications.
Client reserves a slot
You review & allocate
Work gets carried out
Created automatically
Card or manual entry
The typical service business relies on 3-5 disconnected tools: a scheduling app for bookings, a spreadsheet for dispatching, an accounting program for billing, and a separate processor for payments. ServiceHub consolidates every step into a single, unified experience with no duplicate data entry.
Switch between month, week, and day layouts to survey your full agenda. Tap any available time slot to create an appointment immediately. Color-coded indicators show appointment status at a glance.
Every appointment ties directly to your existing client records - no redundant contacts to maintain. Once a job wraps up, the correct invoice reaches the right customer with accurate details, all handled automatically.
Configure each service with its name, duration, and rate. When scheduling, simply choose a service and the time, length, and cost populate automatically. Pricing stays uniform across all bookings.
A single action marks the appointment finished and produces a polished invoice with the proper line items, general ledger journal entries, and accounts receivable postings. Your books update in real time.
The system automatically guards against overlapping appointments. It validates against current bookings, blocked periods, and operating hours before accepting any new reservation. Scheduling conflicts become a thing of the past.
Each appointment progresses through defined stages: Scheduled, Confirmed, In Progress, Completed, Invoiced. You always have full visibility into every job's current state. Nothing gets overlooked or forgotten.
No two businesses collect revenue the same way. ServiceHub gives you four configurable payment modes to match your preferred billing approach.
An invoice is produced once the work wraps up, and the customer settles on their own schedule. Ideal for net-30 arrangements with long-standing clients and established accounts.
The client submits their card details in advance. The moment you finalize the appointment, the stored card is charged through Stripe. No follow-up calls. No uncomfortable reminders.
The client pays when the booking is placed, before the appointment is locked in. This eliminates no-shows and secures revenue ahead of any service delivery.
A recurring monthly fee that includes a set number of bookings or unlimited visits. Well suited for ongoing contracts such as IT support agreements, maintenance plans, or wellness memberships.
Establish a default billing mode for your company, then adjust it on a per-service or per-appointment basis. Require pre-payment from first-time customers while extending pay-later terms to your loyal accounts. Total adaptability.
Design recurring service packages that clients can sign up for. Offer monthly, quarterly, or annual billing intervals with adjustable booking allowances.
Give each plan a name, assign its price, specify the number of included bookings per period (or allow unlimited use), and select a monthly, quarterly, or annual cycle. Design possibilities are wide open.
Add clients to plans with a designated start date. Their usage is tracked automatically - appointments consumed this period, upcoming billing date, and subscription status are all displayed in one view.
Monitor precisely how many appointments each subscriber has utilized during the current cycle. Identify which clients are fully leveraging their plan and which might benefit from a different tier.
Recurring plans convert irregular service income into steady monthly revenue you can count on. Understand your financial baseline before a new billing period even begins.
ServiceHub molds to fit any organization that books appointments and provides on-site or remote services.
Mike offers on-site computer assistance to seniors and local businesses. His lineup includes a $99/month unlimited support subscription alongside one-off repair appointments at $75/hour.
Sarah leads a boutique consulting practice helping startups refine their operations. She provides 90-minute strategy sessions at $250 alongside monthly retainer arrangements for continuous advisory work.
Clean Sweep coordinates a crew of 4 house cleaners who serve over 80 recurring residential accounts. The majority follow bi-weekly schedules at $120 per appointment.
A tutoring center that provides SAT preparation, math instruction, and college counseling. Session rates fall between $50 and $150 based on subject and tutor expertise.
An independent massage therapist who provides 60-minute and 90-minute treatments. Returning clients visit weekly; new clients schedule on an as-needed basis. Guarding against no-shows is essential.
A plumbing firm with 3 technicians covering emergency calls, routine maintenance, and renovation work. Individual jobs range from $100 to $500 or more.
ServiceHub honors the boundaries you set. Control every detail of how and when your business accepts appointments.
Define opening and closing times for every day of the week. Not available on Sundays? Extended hours on Wednesdays? ServiceHub applies your schedule automatically.
Reserve holidays, vacations, training sessions, or any period when you are unavailable. Supports both one-time and recurring blocks. Appointments cannot be placed during these windows.
Require 15 minutes between sessions for cleanup or commuting? Configure a buffer and ServiceHub spaces your appointments accordingly.
Set a standard appointment length - 30 minutes for brief consultations, 2 hours for complex installations. Individual services can each carry their own duration.
Assign a default venue for appointments - whether that is your office, a client site, or remote. It pre-populates on new bookings but can be changed individually.
Choose how far ahead appointment reminders are sent - 24 hours, 1 hour, or any interval you prefer. Cut down on no-shows with well-timed notifications.
See the difference when scheduling and accounting operate as one connected system.
| Capability | Kantivo + ServiceHub | Separate Tools |
|---|---|---|
| Book an appointment | ✓ Integrated calendar | Calendly / Acuity ($16-50/mo) |
| Create invoice from appointment | ✓ Single action, fully automated | Manual re-entry into QuickBooks |
| GL journal entries | ✓ Posted automatically (DR A/R, CR Revenue) | Manual creation or unreliable sync |
| Accept payment at booking | ✓ Native Stripe pre-payment | Stripe + Zapier + manual reconciliation |
| Subscription billing | ✓ Built-in plan management | Stripe Billing ($0.7% + integration) |
| Double-booking prevention | ✓ Automated overlap prevention | Depends on calendar tool |
| Customer data shared | ✓ Unified customer record across features | ✗ Fragmented contacts across tools |
| Financial reports include bookings | ✓ Revenue auto-categorized | ✗ Manual consolidation |
| Total monthly cost | $0 extra (included in BizBooks) | $50-150/month in add-on tools |
Start your free 30-day trial. ServiceHub is included in all BizBooks Pro plans.