If one credit card pays for several of your businesses, or mixes business with personal spending, splitting that statement into the right books is probably the hardest part of your month. Shared Card Desk makes it a single, checked pass.
Start Free TrialAccounting software assumes one card belongs to one set of books. Real owners don't work that way, and the gap lands on whoever does the bookkeeping.
One card pays expenses for several companies and the owner's personal books. Payments to the card come from several company bank accounts, and sometimes from personal. Every month the statement gets pulled apart by hand, line by line, and keyed into each company separately.
"Did every charge make it into the right company? Does what each company owes actually add up to the card?"
One business, but its card also carries the owner's personal spending. Only the business charges belong in the books. The rest have to be picked out and left behind, every statement, without letting a business expense slip out with them.
"Which of these 80 lines are ours, and how do I prove I didn't miss one?"
Shared Card Desk replaces that routine. The statement comes in once, every line gets a home (a company, a split, or deliberately set aside), and posting stays locked until the statement ties out.
CSV, Excel, QFX, QBO or QIF, straight from your card issuer. Kantivo works out how the file signs charges, and skips lines it has already seen.
Pick a company and an account. Split a line across companies, or ignore a personal charge. Kantivo remembers each merchant for next month.
Once every line is sorted, one click posts each company's entries. Every line posts in full across all its companies, or not at all.
The right accounting depends on one question, and Kantivo asks it in plain words when you add the card: who pays this card's bill?
Each company gets an account for the card, with the same name everywhere ("Discover Card (Shared)"), holding what that company owes.
| Software Expense | 54.99 |
| Discover Card (Shared) | 54.99 |
Each company records what it owes you. Personal charges are ignored and never touch any company's books.
| Supplies Expense | 200.00 |
| Due to Owner | 200.00 |
The paying company carries the card. Sister companies record what they owe it, and both sides are tagged as intercompany.
| Expense (sister) | 7.25 |
| Due to Parent Co | 7.25 |
| Due from Sister Co (payer) | 7.25 |
| Credit Card | 7.25 |
Dana owns a property company, a landscaping crew, a small consultancy, and two rentals, and keeps her personal books in Kantivo too. October's Discover statement has 63 lines. She imports it once. Forty-one lines arrive already sorted, because Kantivo remembered last month's choices: Adobe to the consultancy, Home Depot to landscaping, Netflix ignored as personal.
She assigns the remaining 22 in a few minutes, splits a $200 Amazon order $120/$80 between two companies, and clicks Post. Each company's "Discover Card (Shared)" account now shows exactly its unpaid share, and the desk's total matches the card balance. When the landscaping company pays its $1,840 share from its own checking account, that payment lands against the same account, just like any other card payment.
Many owners run a single company on a card that also carries personal spending. Add the card with "one company pays it", import the statement, and assign the business lines. Personal charges can be set aside, or routed to Owner's Draw so the card still reconciles. Personal merchants are remembered too, so next month they're set aside before you start.
The result is the same: every line on the statement is accounted for, and only the business charges reach the business's books.
Sort a merchant once and Kantivo files it the same way on the next statement. You still review every line before anything posts.
Charges, credits, lines and "still to sort" sit at the top of the desk. Post stays disabled until every line is assigned or ignored.
One Amazon order for two businesses? Split it by amount or evenly. Kantivo checks the splits add up to the charge before it posts.
Undo on a posted line removes it from every company it touched in one transaction, so the companies never disagree.
The card's account is named once and appears the same in every company. Kantivo checks the name is free in all of your companies before using it.
For a shared card, the desk lists each company's unpaid share and the total across all of them.
Anyone running more than one company in Kantivo with expenses on a single card: serial entrepreneurs, real estate investors with an LLC per property, family offices, franchise owners, and the bookkeepers and accountants who keep those books. It also suits a single business whose card carries some personal charges: post the business lines and ignore the rest.
You can, but the company's card account will then never reconcile to the statement, because the company really does owe the issuer for those charges. Kantivo says so when you ignore a line on a company-paid card, and suggests assigning personal charges to Owner's Draw (or a shareholder loan account for a corporation) instead. They stay off the P&L, and the card still reconciles.
No. The card's account in each company is an ordinary Credit Card account. Pay it however you pay cards today: a payment from Bank Import or Bank Feeds categorized to it, a check, or the desk's own "Record a payment" button.
Click Undo on the line. Kantivo removes it from every company it was posted to, the line goes back to "Ready to post", and you can correct it and post again. If part of it was reconciled, or falls in a locked period, Kantivo tells you instead of quietly changing closed books.
Shared Card Desk is in Tools, next to Bank Import. Try it free for 30 days.