Capture every billable hour with ease. Launch a timer, record your activities, and turn time entries into invoices instantly. Stop leaving money on the table.
Try It FreeWhen your revenue depends on hourly billing, letting time slip through the cracks is costly. Kantivo's integrated time tracking records your work in real time - rather than relying on end-of-week guesswork where details inevitably get lost.
Activate and halt timers with a single click. Pause during interruptions. Pick up right where you left off. No third-party tools required.
Rather record time retroactively? Input hours by hand with date, duration, and a detailed description of the work performed.
Link time entries to individual clients. View accumulated hours by customer in a clear summary.
Configure standard billing rates for each client or service category. Apply distinct rates based on the type of work delivered.
Use the live timer or enter hours after the fact
Check outstanding hours organized by client
Generate an invoice from time entries instantly
Deliver the invoice and accept payment
When a client questions an invoice - or a bar association comes asking - you need more than a number on a page. Kantivo keeps a full audit trail behind every billable line so you can reconstruct exactly what happened, when, and for how long.
Each invoice line generated from a timer is tied to the source time entry. Edit the invoice, change the total, write off hours - the original record stays intact and traceable.
Short durations aren't silently rounded away. A 45-second phone call at $500/hr invoices for $6.25 - not $0.00 - because timer start and stop are stored with second-level accuracy.
Open any invoice in edit mode and you'll see a small timestamp range under each linked line: when the timer started, when it stopped, total duration. Visible to staff only - never printed on the client-facing invoice.
One click opens a CONFIDENTIAL - INTERNAL USE ONLY report listing every timer record behind the invoice: start time, stop time, duration, rate, amount, user, project. Print or save as PDF for your file.
Why this matters for attorneys: Trust-accounting rules and bar ethics opinions in most jurisdictions require fees to be documented and defensible. A timestamped audit trail turns "trust me" into "here's the record." When a fee petition lands on a judge's desk, you'll have the paperwork ready.
For businesses with hourly staff or 1099 contractors, Kantivo Accounting Desk now ships a complete punch-card module - kiosk mode for shared tablets, mobile punch-in on personal devices, photo and location verification, automatic federal overtime, and one-click export to your payroll provider. Bundled at no extra cost; competitors charge $20-50 per month for the same capability.
Drop a tablet or laptop at the workplace. Staff select their name, enter a personal 4-digit code, and the clock starts. Codes are hashed for security and lock out after repeated failed entries.
Field crews, remote employees, and contractors can punch in on the phone they already carry. A large green Clock In control, an equally prominent red Clock Out, plus a real-time elapsed display.
The device's front camera captures a clock-in photo on a 3-second countdown. Prevents one worker from clocking another in. Companies can disable photo capture per employee when not appropriate.
Each clock-in records GPS coordinates and accuracy. Managers can pull up the punch and follow a map pin to confirm the worker was at the job site.
Workers select the active project or job when they punch in. Their hours flow automatically into project profitability dashboards without anyone hand-categorizing time later.
Anything beyond 40 hours in a workweek is paid at time-and-a-half automatically. Companies can override the threshold per employee. Overtime hours show up in orange on the manager dashboard.
A weekly grid shows every employee against every weekday. Click a row to expand the day-by-day punch list with thumbnail photos, map pins, and shift notes. Approve a single punch, an entire employee's week, or sweep through the queue in bulk.
Generate a Gusto-ready or ADP-ready CSV in seconds. Regular and overtime hours are pre-split. Once exported, entries lock so payroll figures stay reconciled.
Tap your name, enter PIN, allow photo + GPS, pick project
Tap your name, add any notes about the shift, confirm
Weekly approval queue with photos, geo, and OT flags
Export to payroll - or send the hours through to a customer invoice
Independent contractors included: 1099 workers use the exact same punch flow as W-2 employees - either a kiosk PIN or a personal-device login. Their approved hours roll directly into Kantivo's year-end 1099 reporting, so there is no second system to reconcile.
Kantivo's time tracking is purpose-built for professionals whose income is tied to the clock - and now for businesses managing hourly teams:
Gain visibility into how your hours are spent. Build reports filtered by client, date range, or project. Pinpoint your highest-value accounts and recognize where time is consumed disproportionately. Export to Excel for deeper analysis.
Begin your free 30-day trial today. Time tracking is included with the Pro plan and above.