QBOA charges your clients $30+/month each. Kantivo lets you manage unlimited client books for one flat fee — with a branded client portal, AI-powered review, and your firm's name on every report.
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QuickBooks Online Accountant itself is free for the accountant — but every client needs their own QBO subscription. At $30/month per client, a 50-client practice pays Intuit over $18,000 a year just for client access. And that price goes up every year.
Kantivo Accountant Firm gives you unlimited companies, unlimited users, and a branded client portal for one predictable annual fee. Price-locked for 12 years.
| Capability | Kantivo | QBOA |
|---|---|---|
| Cost for 50 Clients | $2,880/yr (flat) | $18,000+/yr |
| Unlimited Client Companies | ✓ Included | ✗ Per-client subscription |
| Client Portal (Branded) | ✓ Your firm's logo & colors | ✗ QuickBooks branding |
| AI Transaction Review | ✓ Kantivo Core AI | ✗ Not available |
| Adjusting Entry Templates | ✓ With variables | ✗ Manual each time |
| Journal Entry Review Queue | ✓ Approve / Flag workflow | ✓ Basic review |
| Financial Ratios Dashboard | ✓ 6 key ratios auto-calculated | ✗ Not built in |
| Trial Balance Worksheet | ✓ | ✓ |
| Time & Billing | ✓ Built in | ✓ Via QuickBooks Time |
| Client Notes & Workpapers | ✓ Categorized, taggable | ✗ Limited |
| Task Management (Kanban) | ✓ Built-in with checklists | ✗ Requires third-party |
| Fixed Asset Register | ✓ With depreciation | ✓ Basic |
| Tax Planning Tools | ✓ Estimates & strategies | ✗ Not included |
| Audit Trail | ✓ Comprehensive | ✓ |
| White-Label Reports | ✓ Your firm's branding | ✗ QuickBooks branding |
| Partner Referral Revenue | ✓ Earn commissions | ✗ Intuit keeps it all |
| 12-Year Price Lock | ✓ | ✗ Increases annually |
| GAAP & IFRS Support | ✓ Both standards | GAAP only |
| Desktop App (Data Ownership) | ✓ Local data | ✗ Cloud only |
QBOA's model means every new client costs you more. Kantivo charges one flat fee for unlimited companies. Growth should increase your revenue, not your software costs.
QBOA slaps QuickBooks branding on everything your clients see. Kantivo's white-label portal displays your firm's name, logo, and colors. Your clients see your brand.
Kantivo Core AI flags unusual transactions, suggests categorizations, and generates month-end checklists. QBOA has no AI review tools — this is a capability gap that will only widen.
When portal clients outgrow hosted books and want their own install, your firm earns a referral commission through our white-label partner program. Intuit pays you nothing for recommending QuickBooks.
Task management, client notes, time tracking, and workpapers are included. With QBOA you pay separately for Karbon, Canopy, or Jetpack Workflow to get the same functionality.
Kantivo locks your subscription rate for 12 years. QuickBooks has raised prices every year for a decade. Plan your practice finances without worrying about surprise increases.
Offer Kantivo under your own firm's brand. When clients upgrade from the portal to a full subscription, you earn ongoing referral commissions. Build a revenue stream while serving your clients better.
Learn About the Partner ProgramKantivo's client portal is a lightweight, browser-based dashboard branded with your firm's identity. No software installation required for clients. They simply receive an invitation email and create an account.
Clients view their income statement, balance sheet, and cash position in real time. Professional presentation that reflects your firm.
Request documents from clients and receive uploads directly in the portal. No more chasing down receipts via email.
Threaded conversations keep all client communication in one place. No more scattered emails about tax questions.
Start your free 30-day trial. Every accountant tool is unlocked from day one. No credit card required.