Vendor Management

Complete Visibility Into Payables

Strong vendor relationships depend on staying informed. Kantivo centralizes contact details, outstanding bills, and payment records for every party you do business with - giving you instant clarity on what is owed, to whom, and when it is due.

Each vendor profile is linked directly to associated bills, recorded payments, and tax classification data. When year-end arrives, 1099 preparation is already done.

Complete Contact Records

Store the company name, primary contact, mailing address, phone, email, and remittance details together in one profile.

Balance Tracking

View current amounts owed, past-due totals, and the full payment ledger for any vendor at a glance.

Bill Management

Generate new bills straight from a vendor's profile. Monitor due dates and settlement status in real time.

1099 Tracking

Designate vendors as 1099-reportable and accumulate annual payment totals automatically for tax filing.

Data Captured Per Vendor

Basic Info: Legal entity name, contact person, email address, phone number
Address: Remittance and correspondence address on file
Payment Terms: Net 30, Net 60, Due on Receipt, or terms you define
Default Expense Account: Pre-assign an expense category so bills populate automatically
Tax Info: Federal Tax ID and 1099-eligible designation
Notes: Free-form internal notes and supplemental details

Tools That Save Time

Search & Filter: Locate any vendor by name, outstanding balance, or active/inactive status
Vendor Statements: Pull a full activity ledger for any vendor over any date range
Aging Reports: Break down payables into current, 30, 60, and 90+ day buckets
Import Vendors: Upload your existing vendor list from QuickBooks or a CSV spreadsheet
Quick Bill Entry: Open a new bill pre-filled with the vendor's default account and terms
Payment Recording: Log payments with check numbers, dates, and applied amounts

Tax Season, Handled

Kantivo keeps 1099 data organized throughout the year so there is no scramble in January:

Filter the vendor list to show only 1099-eligible parties
Review aggregate payments per vendor for the calendar year
Export formatted 1099 data ready for electronic or paper filing
Separate independent contractor spend from regular vendor purchases